2018-01-27 Executive Board Meeting Minutes

The January 27th board meeting was carried out via email, and proceeded until January 29. The directors received and approved the President’s report:

On January 9, I retained Foundation Group to handle our 501(c)3 application and our compliance with 501(c)3 requirements and filing of required forms through the end of 2018. The formation and compliance package cost $3500, which I paid from personal funds. This was not the cheapest vendor, but one which appeared to have good notices for successful formation of 501(c)3 organizations – which is no trivial feat. I generally bill about that much for a day’s intellectual property consulting, so I was happy to offload the work.
Foundation group filed our EIN application with IRS, our EIN is 82-3945232.
Foundation group has provided a set of formation documents, I will request that they amend the prototype bylaws to make it explicit that all required meetings may be carried out through electronic communications.
On January 27, I signed and mailed our corporation formation document (filled in by Foundation Group) to the Secretary of State of California, with $30 payment which I paid from personal funds. They are handling applications submitted about two weeks ago, so I expect to see a response in three weeks.

Organizational Progress

The State of California has accepted our articles of incorporation and our informational form for 2018.

We have contracted a professional firm to carry out our 501(c)3 filing with the U.S. Internal Revenue service and to do our compliance filings from year to year.  The firm completed the first pass at our  Federal and State applications, which we sent back to correct some wrong assumptions. We expect to have satisfactory applications soon.

Our California charitable registration is available online.